Food & Agriculture Organization Job Circular

Food & Agriculture Organization (FAO) published New job vacancy Notice at www.fao.org. FAO Job Circular offer New vacancy in this post. Graduate Student can apply FAO job circular before 26 September 2020.

Food & Agriculture Organization Job Circular

Application Published Date : 11 September, 2020
Job Type : Non Government
Source : linkedin
Official website : www.fao.org
Online Application Start Date : already started
Post Name : Administrative Assistant
Job Location: Dhaka
Application Closing Date: 26 September 2020
Total Post : N/A
Salary : See circular below
For more information see below this original circular

Reporting Lines
The Administrative Assistant is under the overall supervision of the FAO Representative in the Bangladesh, direct supervision of the Chief Technical Advisor (CTA) for the Dhaka Food systems project, and works in close collaboration with the Operations Specialist in FAO Bangladesh.
The incumbent shall, at all times, ensure coherence with FAO’s corporate communication policy and operational guidelines for all communication and information outputs.

Technical Focus
The Administrative Assistant will work as part of a multidisciplinary team to ensure continuous engagement with project stakeholders and partners.

Tasks And Responsibilities

Under the supervision of the Chief Technical Adviser of FAO’s Dhaka Food systems project and close collaboration with the Dhaka Food systems team members, public, private and GoB stakeholders, Administrative Assistant will undertake the following tasks :

    • Ensure successful planning and organization of logistical arrangements for Project’s events and travel arrangements
    • Responsibility for the requisition of vehicles, processing of expenditures related to transport issues, and administration of Project vehicles, fleet management
    • Provide support and assistance in the preparation of project materials, including reviewing materials (banners, reports, banners, visiting cards, and reports), managing vendors, printing, translation, distribution, and undertaking revisions when needed.
    • Timely delivery of the Project’s day-today administrative correspondence, transparent sharing of information, efficient filing of records, and appropriate follow-up of actions to ensure their successful completion
    • Effective maintenance of Project information database
    • Support for the maintenance a petty cash system and project advances, as well as electronic and paper filing of relevant administrative and financial information
    • Preparation and delivery of administrative and payment documents for approval by the budget holder, according to FAO procedures, and successful processing of Project expenditures incurred, as per the programme budget lines and codes
    • Support to the international and national project staff, including the consultants, including allowances, travel claims, expense reports, and other financial procedures, including calculating payments due for the claims and services
    • Distribution of all correspondence and communication materials to colleagues and Project stakeholders
    • Effective follow-up for project budgeting procedures and financial activities as needed
    • Support to international and national personnel related to general administrative matters such as visa, license and security
    • Diligent implementation of other duties as required by the Project.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

    • The qualified candidates should have Bachelors in Finance, Business Administration or from related discipline
    • Minimum 2 years of working experience in relevant field
    • Excellent written and spoken English and Bangla
    • National of Bangladesh

FAO Core Competencies

    • Results focus
    • Teamwork
    • Creativity
    • Building effective relationships
    • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

    • Communication: Encourages and contributes to clear and open communication
    • Leadership: Ability to be accountable for the delivery of agreed upon results
    • Effectiveness: Ability to execute responsibilities to a high-standard
    • Ethics and integrity: Demonstrates high ethical behavior and understanding of norms of the Organization
    • Punctuality: Timely completion of assigned task
    • Self-Improvement: Ability to share knowledge and seek continuous improvement in performance
    • Pro-activeness: Ability to take action as per project requirement

Additional Information

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

 

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